Managing Calls

Modified on Fri, 15 Sep 2023 at 02:32 PM


Navigate to:             

1. Incoming calls

2. Manage incoming and outgoing missed calls
3. Manage incoming and outgoing successful calls

4. Managing follow-ups



1. Incoming calls

 

Incoming calls could be either from existing customers or new customers who are trying to make an inquiry through a virtual number.


I. Existing customers - Incoming calls from an existing customer would be a normal call with the customer's number displayed. All these calls are logged by the Sales App.

II. New customers - Incoming calls from a new customer would be a call coming from a virtual number system where the customer is dialing in to make an inquiry about the project. This call will also be logged by the Sales app. 


Note: All call logs are visible on the lead details screen on the Sales app.




2. Managing incoming and outgoing missed calls


I. Missed Incoming Calls

If a sales agent misses an incoming call from any of his/her customers, the missed call will be notified by the mobile device. But, within the Sales App, a message is displayed under notifications.

 

 
II. Missed Outgoing calls 

When a sales agent calls a customer but the customer does not answer or if he/she answers, the call duration is less than 5 seconds, this call is considered an unsuccessful call. As soon as the call disconnects, the sales app user will see an after call modal on his/her screen. This modal informs them about the auto-follow-up scheduled for 20 minutes later and gives them a few other options.

 


I. Call Again: Call the lead back immediately.

II. Choose another time: Manually select a time at which you want to schedule a call with the lead.

III. Got it Thanks: Schedule a call for twenty minutes from then (the time indicated in the message on top of the pop-up).

IV. Marked as Failed: This option will mark the lead as failed and the lead will move to the Failed bucket in the app.

V. Lead Details: You'll see the lead details card & the default FollowUp event will be scheduled from the time indicated in the message on top of the pop-up.

        

Note: The app screen will not disappear until one of these actions is performed.

3. Managing incoming and outgoing successful calls


isWhen a call with a lead was successful i.e. the call duration is more than 5 seconds, in both cases of outgoing and incoming calls, an after call modal appears after the call gets disconnected. This after call modal is displayed for sales app users to take the next action after ending the call with the customer.



I. F2F: Schedule a face-to-face with the lead. This will move the lead to the 'Interested' bucket, and the event will show on the in-app calendar.

II. SV: Schedule a site visit with the lead. This will move the lead to the 'Interested' bucket, and the event will show on the in-app calendar.

III. Schedule a follow-up: Schedule a reminder to call the customer and follow up with the last conversation. Select Custom to schedule for a specific date and time.

IV. Call again: Call the lead back immediately.

V. Confirm FU: This option will activate after you schedule a follow-up from the available options or Custom.


Note: The app screen will not disappear until one of these actions is performed.




4. Managing follow-ups


Follow-ups are events that can be scheduled to remind us to call a customer. Besides, giving us a reminder, follow-ups also help us in keeping track of our conversations with the customer and plans to connect with the customer in any future time. Besides the options already discussed above, there are other possible ways to schedule follow-up events with leads.


Schedule follow-up events with leads - 



Once a follow-up is scheduled, the following actions can be done on a follow up:


I. Mark Done: A follow-up can only be marked as done by calling the customer on the day when the follow-up is scheduled. If a call to a customer is not made on the same day as the scheduled follow-up, the follow-up is marked as missed on the next day.

II. Reschedule: A follow-up can be rescheduled at any time on or before the day of the schedule. On the next day, the follow-up will be marked as missed.

III. Cancel: A follow-up can be canceled at any time on or before the day of the schedule. On the next day, the follow-up will be marked as missed. On cancellation, follow-up is marked as canceled.

For any support on our products, please reach out to support@anarock.com


For any feedback, please reach out to tech-feedback@anarock.com

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select atleast one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article